FarmPro Help Centre

FarmPro Help Centre

Welcome to FarmPro's dedicated Help Centre! Here, you'll find comprehensive resources to assist you in understanding and maximising the benefits of FarmPro. Whether you have questions about navigating the software, understanding financial reports, or optimising farm management strategies, we're here to support you every step of the way.

Kieran McSherry, FarmPro Practice Manager

Once your account is set up, explore the intuitive dashboard layout to familiarise yourself with FarmPro's functionalities. Whether you're new to farm management software or an experienced user, our step-by-step information below will ensure you make the most of FarmPro from day one.

Information used on FarmPro has been compiled and can only be amended by your ifac bookkeeper.

Welcome to FarmPro

Here's what you can expect from our comprehensive FarmPro platform:

  • Streamlined Reporting: Say goodbye to tedious manual data entry! FarmPro delivers cashflow reports, variance reports, and profit monitor input data, leveraging the latest information collected by your ifac bookkeeper.

  • Enhanced Decision Making: Our reports offer vital insights that drive better decision-making and forward planning. In fact, according to the 2024 Farm report, a staggering 23% of farmers don't prepare cashflows or budgets—FarmPro changes that narrative.

  • User-Friendly Interface: FarmPro's intuitive platform provides easy-to-understand reports, offering a clear view of income and expenditure.

  • Stay Informed: With updates from your bookkeeper every quarter, you'll always be in the loop—no more year-end surprises. Plus, early identification of risks and cash flow problems means you can take proactive measures.

  • Forward Planning: Keep track of expenditure compared to previous years, facilitating easier completion of Teagasc Profit monitor reports.

  • Accessible Anywhere, Anytime: Access your farm's financial information anytime, anywhere, via our online platform. After all, knowledge is power—especially when it comes to managing your finances effectively.

Setting Up Your Account

Step-by-step guide to creating your FarmPro account.

For Existing Clients:

If you're already part of the FarmPro community, you'll soon receive an email announcing the new and improved FarmPro experience. Simply click the provided link to begin your re-registration process.

  1. Enter Your Email: Use the email address associated with your ifac account and create your new password. If you're unsure which email you used, don't worry! Reach out to your local ifac office for assistance.

  2. Activate Your Account: Look out for an email containing instructions to activate your account. Once activated, you're ready to dive into the enhanced features of FarmPro!

For New Clients:

Signing up for FarmPro is quick and easy.

  1. Contact Your Local Office: New clients can start their FarmPro journey by contacting their local ifac office.

  2. Receive Sign-Up Email: After reaching out, you'll receive an email with a link to the sign-up page.

  3. Create Your Account: Use the email address associated with your ifac account to create your FarmPro account. Set up a new password, and then await the activation email.

  4. Activate Your Account: Follow the instructions in the activation email to finalise your account setup. Congratulations, you're now part of the FarmPro community!


Navigating the Dashboard

Welcome to the FarmPro dashboard—a powerful hub for managing your farm's financial data with ease. Here's how to navigate:

  1. Login: Begin by logging in using your email and password.

  2. Farm Access: Once logged in, your farm will be displayed under the "Owned Farms" tab. Simply click "Enter Farm" to access your reports and insights.

  3. Manage Account: To view your profile details, recent activity log, or change your password, click on "Manage Account."

  4. Homepage Navigation: Return to the homepage by clicking on "Farms List" or the FarmPro logo.

  5. Reports: Access essential reports such as Cashflow, Variance, and Profit Monitor reports under the Reports tab on the right-hand side of the dashboard.

  6. Search Functionality: Utilise the search button to efficiently search through all recorded transactions based on date range, value, or keyword.

Familiarise yourself with these intuitive features to make the most of your FarmPro experience!

Variance Report

Variance Reports serve as invaluable tools for assessing financial performance and trends over time. Here's how they work:

  • Comparative Analysis: The Variance Report meticulously compares figures from a selected period with the corresponding period in the previous calendar year. This enables you to track and monitor financial performance from year to year with precision.

  • Insightful Analysis: By highlighting variance percentages, the report illuminates financial trends, providing key insights that empower you to make more informed financial decisions for your farm.

  1. Easy Navigation: Opening the Variance Report prompts you to select a date range. This chosen range is then set against the same period in the previous calendar year, offering a clear comparative analysis.

  2. Generating Reports: Once you've selected your desired date range, simply click the "Generate Report" button to instantly view your report.

  3. Customisation Options: Dive deeper into your financial data by utilising drop-down arrows to display the report in more detail. Alternatively, choose from the drop-down menu at the top of the page to select the desired level of detail, ensuring you receive the insights that matter most to you.

  4. Export and Print Options: Easily export your report to Excel, PDF, or print it directly for convenient record-keeping and further analysis.

Profit Monitor Report

Our FarmPro Profit Monitor Report streamlines the process of completing the Teagasc eProfit Monitor at year-end, offering a host of benefits:

  • Speedy Preparation: Say goodbye to time-consuming data gathering. With figures assembled and ready for input, you can swiftly complete your eProfit Monitor.

  • Precision and Accuracy: Rest assured that your data is accurate and reliable, as it's based on your bookkeeper's reconciled accounts.

  • Flexibility: Whether you need insights for a specific period or the entire year, our Profit Monitor Report is available over any time frame, providing the flexibility you need.

  • User-Friendly Interface: Simplify the transfer of data from paper or online sources to the Teagasc eProfit Monitor with ease.

  • Export and Print Options: Easily export your report to Excel, PDF, or print it directly for convenient record-keeping and further analysis.

  1. Upon opening the FarmPro Profit Monitor Report, you'll be prompted to select a date range. Additionally, you'll find a convenient link to Teagasc help notes, providing additional guidance as needed.

  2. Once you've chosen your desired date range, simply click the "Generate Report" button to access your report. Utilise drop-down arrows for a detailed view or explore the drop-down menu for customised insights.

Cashflow Report

The Cashflow Report provides a comprehensive overview of your farm's cash inflows and outflows over a specified period. This report is crucial for effective financial planning, allowing you to anticipate future expenses and ensure sufficient cash flow throughout the year.

  1. Selecting a Date Range: When you open the Cashflow Report, you will be prompted to select a date range that best suits your needs.

  2. Generating the Report: After selecting your desired date range, click the "Generate Report" button to view your cashflow details.

  3. Detailed Insights: Utilise drop-down arrows for a more detailed view of specific entries, or use the drop-down menu at the top of the page for customised insights. This functionality is consistent across the Profit Monitor and Variance Reports as well.

  4. Viewing Transactions: For full transaction details of a particular item, simply click on the total amount in the right-hand column. This feature is available in the Profit Monitor and Variance Reports too, providing a deeper dive into your financial data.

  5. Export and Print Options: Easily export your report to Excel, PDF, or print it directly for convenient record-keeping and further analysis.

Make the most of your Cashflow Report to maintain a healthy cash flow and ensure your farm's financial stability throughout the year.

Understanding Report Headings

To help you make the most of your FarmPro reports, here's a detailed explanation of what each heading within our reports represents:

  • Income: All trading farm income received by the farm, including milk, animals, crops, and other produce.

  • Direct Cost: Costs associated solely with animal purchases.

  • Other Farm Income: Includes all direct payments (e.g., BISS, ANC, ACRES) and non-trading farm income such as insurance claims, refunds, and land rental. This does not include capital grants like TAMS.

  • Gross Profit: Calculated as Income minus Direct Costs plus Other Farm Income. It indicates how much money the farm turned over in a given period.

  • Operating Expenses: All direct day-to-day farm running costs, including feed, fertilizer, repairs, and similar expenses.

  • Net Profit: Gross Profit minus Operating Expenses. This figure shows how much the farm made after covering all its main day-to-day running costs, excluding capital expenditure, drawings, directors' payments (if Ltd), and loan repayments.

  • Non-Operating Movements: Includes all director payments (if Ltd), drawings, tax, capital expenditure, VAT58 refunds, and TAMS payments.

  • Loan Movements: Covers new loans and all loan repayments, including interest. This is specific to the Cashflow Report.

  • Non-Farm Income: All income received that is not related to farming activities, such as investments, gifts, PAYE/other non-farming income, pensions, rental income, and tax refunds.

  • Total Non-Farm Movements: The sum of non-operating movements, loans received/paid, and non-farm income.

  • Cash Surplus / Deficit (Cashflow Report Only): The difference between your gross profits and all other payments/incomes as detailed in non-operating movements and non-farm income.

    • A cash surplus occurs when cash inflows exceed cash outflows during a specific period.

    • A cash deficit occurs when cash outflows exceed cash inflows during a specific period, indicating insufficient cash to cover expenses and obligations.

      Note: The Cash Surplus / Deficit report does not account for money owed to creditors for operating expenses. For example, if a farmer buys feed in November but pays for it in January, the cost will be reflected in all reports for November.

Kieran McSherry

Talk to Kieran McSherry

052 7441772farmpro@ifac.ieLinkedin

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